Provision of Integrated Facilities Management, M&E and Building Maintenance Services (Multi-Lot)

Provision of Integrated Facilities Management, M&E and Building Maintenance Services (Multi-Lot) Dublin Port Company (“DPC”) is the contracting authority for this procurement. DPC is a State-owned, self-financing Designated Activity Company responsible for the management, operation and development of Dublin Port, Ireland’s premier port. In 2025, the Port handled circa 36 million gross tonnes, 6,649 ship arrivals and 1.7 million passengers. DPC intends to engage in a competitive process for the establishment of a multi -Lot (3) single-party framework agreement with an initial three (3) year period with an option for an additional one (1) year extension on four (4) occasions to a maximum of seven (7) years. The intention is to establish three separate multi-party framework agreements, one in respect of each Lot. Economic operators may tender for one, several or all Lots, and may be awarded more than one Lot. Details of Lots are as follows. Lot 1 – Cleaning (€950k per annum) This Lot will cover the provision of comprehensive cleaning and hygiene services across Dublin Port Company facilities, including Terminals 1, 2, 5 and 6, Harbour Office, P7 Headquarters, M&S Building, Oil Zone, Dublin Inland Port and ancillary buildings. The scope includes routine daily, weekly and periodic cleaning of offices, passenger terminals, toilets, kitchens, showers, public areas, external grounds and waste management, together with specialist services such as window cleaning, carpet shampooing, floor restoration, deep cleans and high-level cleaning. Contractors must provide trained staff, comply with all site safety and security requirements, supply toiletries and consumables, manage feminine hygiene services, and maintain detailed cleaning schedules and reporting. The tender also includes optional ancillary services for pest control, water hygiene monitoring and Legionella compliance, road sweeping operations, litter picking, weed control and grass cutting. Particular emphasis is placed on maintaining high standards in public-facing passenger areas, responding to fluctuating ferry traffic demands, and ensuring compliance with health, safety, environmental and security requirements across the port estate. Lot 2 - HVAC, M&E Maintenance (€460k per annum) Lot 2 covers light M&E maintenance and repair services across DPC’s port estate, including buildings, terminals, access systems, fire safety systems and HVAC equipment. The successful contractor will be responsible for planned preventative maintenance, reactive repairs, emergency callouts and compliance inspections, with particular focus on critical operational assets supporting port traffic and IT facilities. Services must be delivered in accordance with relevant Irish and European standards, with detailed reporting and maintenance records uploaded to DPC’s PEMAC asset management system. Contractors must provide suitably qualified personnel, comply with strict health, safety and security requirements, attend regular performance meetings, maintain adequate staffing and equipment, and ensure all works are carried out with minimal disruption to port operations. Lot 3- General Building Maintenance (€200k per annum) Lot 3 covers planned and reactive building fabric maintenance across DPC’s estate, including internal and external building elements, drainage and associated external areas. The contract is structured around call-out rates, emergency response, material mark-up and access costs, with contractors required to undertake inspections, condition surveys, fault investigations, repairs, replacements and minor refurbishment works to maintain the integrity, safety and appearance of the buildings and surrounding infrastructure. The scope also includes drainage and plumbing repairs, pavement and fencing works, waste disposal of arisings and the provision of access equipment such as MEWPs or scaffolding where required. To promote responsible and sustainable supply chain www.dublinport.ie practices in line with industry best practice, DPC has partnered with Achilles, a leading global provider of supply chain risk management services. Achilles Supply Line has operated in Ireland for over 25 years and will be used as a qualification system for this competition. DPC is conducting its qualification stage for this competition via the Achilles Supply-Line Platform. DPC may invite all qualified firms to tender or reserves the right to carry out a further qualification stage to reduce the number of firms to be invited. To express interest and participate, please register, subscribe and complete your questionnaire as detailed below. Organisations that are not currently registered on Achilles Supply-Line are invited to express their interest by contacting via email or [email protected] or [email protected] directly via phone at +44 (0) 1235 861118 and to register for the Supply-Line Silver Plus membership via the following link - https://my.achilles.com/join-community?communitycode=SUP&lang=en-gb&buyerid=00013760&minimumpackage=SLP. Organisations already registered on Achilles Supply-Line must ensure that: (i) their registration is valid; (ii) the relevant codes listed below are included in their profile, and (iii) their questionnaire information is complete and up to date. The relevant Supply-Line codes are: 2.45.19 Facilities Management (ALL LOTS), 3.99.29 Industrial Cleaning Services (LOT 1), 3.78.1 Control & Instrumentation Services (LOT 2) and 3.70.15 Building/Office Maintenance and Refurbishment Services (LOT 3). Suppliers must ensure they are registered against these codes to ensure they are identified as a potential bidder. Interested parties should be fully registered on the system before close of business on Friday 31st July 2026 to be considered for the competition.