IT3830F - RFT to Establish a Single-Supplier Framework Agreement for the Provision of Production, and Postage of Student ID Cards Services for Atlantic Technological University (ATU)

Atlantic Technological University has a requirement for the production, supply and delivery of Student ID Cards. i. Supply of pre-printed cards ii. Supply of blank cards to produce student ID Cards from uploaded files of student photographs and relevant student details and to deliver these ID Cards to students of ATU in a series of bulk batches starting September and subsequently to produce and deliver cards as required during the academic year. Student ID cards for the ATU ID Card Production and Delivery Process to commence at start of Academic Year 2026/27. General • From an uploaded file of student photographs and relevant student details to design, personalise, print, supply and deliver, by mail to students, a student ID card based on a layout and specification provided by the ATU. • Suppliers are asked to outline their proposed process and provide costs in the Appendix 2 Pricing Schedule. • The process must be secure, effective and GDPR compliant. Additional Details • ATU will require approximately 19,000 cards for the Academic Year. Prior to procuring card stock for a contract under this Framework, the supplier should liaise with ATU regarding quantity to ensure as accurate an estimate as possible of requirements in a particular contract. • ATU will also liaise with the supplier regarding pre-printing on card stock and will endeavour to ensure a generic card stock, which may be used for other contracts under this Framework. • ATU will require proof of card, mailer and envelope prior to production. • Suppliers should indicate industry standards they comply with. • Suppliers should indicate weekly delivery schedule based on continuing card requests by students throughout the year. Blank Cards Specifications as above. Approximate number of cards required is 1,500 per academic year. • ATU will also require approximately 1,500 blank cards for in-house printing for new or replacement cards throughout the year.